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Project Administrator


Project #: 5259
Job Title: Project Administrator
Industry:Construction
Salary Range:$50,000-60,000
Benefits: Benefits Included 
Location:Vancouver, BC
Recruiter:Julia Sustakova
Email:julia@goldbeck.com

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Profile

Our client is a Vancouver based construction company focusing on renovation and interior design. The company offers a healthy, warm and professional environment. They are seeking new Project Administrator responsible for coordinating all administration and project documentation related to their projects.

Successful Project Administrator has a background in coordinating administration for commercial and residential construction projects. Reporting to VP of the company this person will be responsible for project administration duties as well as processing related accounting data.

Responsibilities

  • Provide administrative assistance to project, field and accounting team members
  • A/P data entry and bookkeeping for all projects
  • Collaborate with accounting team on projects cost
  • Reconcile monthly visa statements for field staff
  • Support and assemble project reports for delivery to clients in a timely manner
  • Ensure close out documentation is complete and provided to the Project Manager
  • Verify that Field Purchase Orders are entered correctly and properly job coded
  • Prepare, process and track all project-related documents including fee proposals, contracts, change orders and document releases
  • Assist Estimators with trades participation during tendering
  • Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing
  • Ensure project close out procedures are completed on a timely basis
  • Coordinate Health & Safety Program

  • Qualifications

  • Minimum 3 years of administrative and bookkeeping experience preferably in construction or real estate industry
  • Skilled in MS Office, accounting and project management software
  • Excellent interpersonal, written and verbal communication skills
  • Ability to work independently and efficiently under pressing deadline
  • Excellent organizational skills along with strong attention to detail

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    Due to the number of applicants, only qualified candidates for this position will be contacted. All applicants will be notified of future job opportunities.

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