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Bookkeeper ľ Office Administrator


Project #: 4371
Job Title: Bookkeeper ľ Office Administrator
Industry:Construction
Salary Range:Based on Experience
Benefits: Excellent Benefits 
Location:East Vancouver, BC
Recruiter:Karen Epp
Email:karenepp@goldbeck.com

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Profile

Our client is a fast growing mechanical company located in Vancouver with an upscale client base in the industrial and commercial sector. They are adding to their small team a key support person who will fill the role of office administration and bookkeeping. This is a growth position for the right candidate.

Suitable candidate is a team player that likes to take initiative and be proactive. You take pride in knowing your work is done well and that you are contributing to the overall success of the company. Highly organized, you can handle pressure because you have everything in your office at your fingertips. You know that up-to-date Accounts Receivable and Payable are the key elements a successful organization. You have the industry experience that will add value to our growth.

Responsibilities

Billing and Collections

  • Maintain solid relationships with clients to ensure client invoices are collected in timely manner
  • Experience in progress billing process to ensure accurate and timely invoices
  • Time and Material Billing
  • Posting and depositing cheques
  • Project allocation on all invoices
  • Communication with Project leaders to ensure project extras are invoiced separately
  • Ability to communicate effectively with clients to ensure disputes are handled in a timely manner to avoid payment delays

    Accounts Payable

  • Post all payables and allocate to projects
  • Maintain electronic records of all payables
  • Post in-house receipts
  • Prepare cheques for signature
  • Bank transfer funds to office VISA accounts
  • Reconcile and post VISA payments

    Payroll

  • Ensure hourly staff submit their timesheets in the format required
  • Summarize payroll hours into Excel, together with project allocation summary
  • Respond to staff queries regarding paystubs
  • Maintain employee records, i.e. updating licenses and certifications in the system
  • Update Group Benefit Plan when employees are hired or leave system

    Project Administration

  • Prepare paperwork for submission to insurance company for bid bonds
  • Pull Construction Permits
  • Maintain awareness of project progress to ensure billing is up to date and change orders invoiced

    General Office Administration

  • Maintain office in orderly fashion
  • Proactively determine what is needed and advise Controller
  • Prepare insurance, training, or banking documents that are required
  • Maintain electronic filing systems
  • Keep work space organized
  • Place and review hiring ads when required and be initial contact
  • Support staff and solve customer problems and answer questions as needed

  • Qualifications

  • Previous experience as a Bookkeeper within the Construction industry
  • Comprehension the plumbing industry is an added bonus
  • Excellent command of the English language both verbally and in writing
  • Experience with progress billing
  • Sage 50 is a must have
  • Above average knowledge on Excel, MS Word and Outlook
  • General efficiency with computer systems
  • Able to work independently and take initiative
  • Add value with ideas and the ability to improve processes and work flow
  • Ability to juggle multiple tasks with ease
  • Professional in manner when dealing with customers, staff and vendors
  • Non-smoker

  • > APPLY FOR THIS JOB


    Due to the number of applicants, only qualified candidates for this position will be contacted. All applicants will be notified of future job opportunities.

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